How We Verify Dealers: The Process to Join Our Network

Quick Answer

No dealer joins our network directly. Every application goes through three steps — filling out a registration form, phone verification by our team, and then manual review by our admin team, after which the application is either approved or rejected. Only approved dealers are sent customer enquiries.

Introduction

When we gather quotations on a buyer’s behalf, we’re effectively taking on the responsibility of choosing dealers for that buyer. That’s why it matters that only dealers whose information has been checked are part of our network. We don’t sell gemstones ourselves, but it’s our own responsibility to do a basic check of the reliability of the dealers we request quotations from. Below, we explain this process step by step.

Step 1: The Registration Form

Every dealer starts by applying through our registration form, where they provide their business information, contact details, and the kinds of gemstones or rudraksha they deal in. This is the first step, not a guarantee of joining the network.

Step 2: Phone Verification

After receiving the registration form, our team contacts the dealer by phone. This conversation confirms the information provided and helps us better understand the dealer’s business and how they operate. This step goes beyond just filling out a form — it verifies the information through a real human conversation.

Step 3: Manual Review by the Admin Team

After phone verification, every application is reviewed manually by our admin team. This review isn’t automated — each application is looked at individually before a decision is made on whether to add it to the network.

Step 4: Approval or Rejection

After review, the application is placed in one of three states — pending, approved, or rejected. Only approved dealers become part of our active network. Until a dealer is approved, they’re never sent any customer enquiry — meaning rejected or pending dealers never come into contact with a buyer. This ensures that when we gather quotations on your behalf, they come only from vetted dealers.

Quick Facts

Step	What Happens	Purpose
Registration	Dealer fills in business information	Collecting initial information
Phone verification	Our team speaks directly with the dealer	Confirming the information provided
Manual review	Admin team examines each application individually	Human review, not automated
Approval/rejection	One of pending/approved/rejected	Only approved dealers receive customer enquiries

Expert Tip: Even before finalizing a deal, always check certification and terms for yourself — dealer verification is the foundation of your trust, but the final decision should always carry your own diligence too.

Buying Advice

When you request quotations through us, you’re indirectly connecting with a network of dealers who have already gone through this verification process. Even so, reviewing certification and terms carefully when you receive a quotation should remain part of your own diligence. For any questions, get in touch with us.

Key Takeaways

• Every dealer first fills out a registration form.
• Our team then carries out phone verification.
• The admin team manually reviews every application.
• Only approved dealers receive customer enquiries.

Conclusion

Dealer verification is the foundation of our brokerage service. Through these three steps — registration, phone verification, and manual review — we try to ensure that the quotations you receive come from a vetted network. Learn more about us, or if you need quotations for a gemstone or rudraksha, get in touch today.